The New York-based startup is competing in the same space as expense report software such as Concur and Expensify. Since many companies try to streamline the process by dealing with expense reports in batches, this can force employees to wait a month or two before they finally get reimbursed. This means accountants can avoid the tedium of inputting individual expenses into payroll software or cutting separate checks. Reimbursements are automatically deposited each night into employees’ bank accounts. Managers can immediately approve expenses, which are synced to cloud accounting software like Quickbooks Online or Xero. Y Combinator-backed startup Abacus wants to keep everyone from murdering each other with an app that “kills the expense report” instead.Ībacus lets employees submit transactions as soon as they happen by taking a photo of a receipt with its iOS or Android app or adding a credit card transaction. Managers and accountants, on the other hand, have to deal with extra paperwork and making sure that every meal, bar tab, and taxi fare was actually business-related. Employees are often stuck wondering when, if ever, they will get reimbursed. If it's been edited, you will need to update your selection by choosing the up to date account from the dropdown menu.Expense reports are a special kind of hell. In your Accounting Sync settings page, make sure that the default expense account is mapped to an account that still exists. 7) Is your default expense account mapped to an up to date item? After you’ve set up your Expense Fields, the next step is to map those to the corresponding field in NetSuite. Similarly, you can use Expense Fields in Abacus to add additional information to each expense. 6) Are your Expense Fields mapped to your Classes/Departments/Locations? After you’ve set up your Team Fields, the next step is to map those to the corresponding departments. 5) Are your Team Fields mapped to your Classes/Departments/Locations?Ībacus gives you the option to set up Team Fields, which you can assign to your employees and map to your custom fields in NetSuite. If the member who set up the integration between Abacus and NetSuite no longer has Admin permissions, the new NetSuite administrator must redo the sync. 4) Is the person who set up the NetSuite Integration with Abacus no longer with the company? To set this up, go to the accounting sync page and scroll to Corporate Card Expenses at the bottom of the page. If you are using Abacus for corporate card reconciliation, and have multiple card feeds in your NetSuite, you need to map your Abacus Team Cards to the corresponding feeds in NetSuite. 3) Are your corporate cards mapped to the corresponding card feeds? Please note: If any changes are made to your chart of accounts in NetSuite, you must go back to your Categories page in Abacus and re-map them to the updated account! This will not update on its own. Do the same with your Expense Fields and Team Fields. If anything has been deleted from your GL, you’ll need to make the corresponding updates to your Category Mapping. Open up your Categories page in Abacus and match this against your Chart of Accounts. If you’ve deleted any items on your General Ledger, Abacus cannot complete the sync. 2) Are any of your categories mapped to accounts that no longer exist in NetSuite? If you haven’t mapped your Abacus Categories, the sync to NetSuite desktop may break. After you’ve set up your Abacus Expense Categories, the next step is to map those to your chart of accounts. 1) Are all of your categories mapped to your active items in your chart of accounts?Ībacus gives you the option to add additional data to each expense by setting up custom categories and sub-categories. If you’ve hit a roadblock with your NetSuite integration, there are a few different steps you can take to troubleshoot the issue. If there are any sync errors, they will appear in the Status column on the right.Īn incomplete integration to NetSuite can result in sync failures. This page tells you which Emburse Spend data has synced into your connected accounting software. Under Company Settings, click the Accounting Sync tab, then click the Accounting Sync History button in the upper right corner. The first step in troubleshooting any issue with your accounting sync is to check your Accounting Sync History page. We can most likely help you solve your sync issues quickly, and resolving the issue together prevents syncing duplicate transactions later. Note: Please reach out to ask for help before entering manual data into your books.This article will help you troubleshoot, but you can always reach out to Support and we will help you work through any sync issues. Whenever two software systems are talking to each other, things may get lost in translation for various reasons.
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